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First Kenmore Bank provides loans to businesses in the community through its Commercial Lending Department. Small loans (less than \(\$ 100,000\) ) may be approved by an individual loan officer, while larger loans (greater than \(\$ 100,000\) ) must be approved by a board of loan officers. Once a loan is approved, the funds are made available to the loan applicant under agreed-upon terms. The president of First Kenmore Bank has instituted a policy whereby he has the individual authority to approve loans up to \(\$ 5,000,000\). The president believes that this policy will allow flexibility to approve loans to valued clients much quicker than under the previous policy. As an internal auditor of First Kenmore Bank, how would you respond to this change in policy?

Short Answer

Expert verified
Evaluate risks, compare standards, analyze efficiency, suggest controls, and recommend ongoing monitoring and reporting.

Step by step solution

01

Evaluate Risk Assessment

Identify potential risks associated with the new policy. Consider if there are sufficient checks and balances when higher loan approvals are concentrated in a single individual's hands. This step is essential to ensure that loan approvals do not increase the bank's financial exposure to unacceptable levels.
02

Review Approval Limits Comparison

Compare the new approval limits with industry standards and regulatory requirements. Verify if having a single individual approve up to $5,000,000 aligns with common banking practices and ensures regulatory compliance.
03

Conduct Efficiency Analysis

Examine whether the new policy genuinely improves the efficiency and speed of loan approvals, as proposed. Ensure this change does not compromise thoroughness or lead to hasty decision-making detrimental to the bank's interest.
04

Develop Mitigating Controls

Propose new controls to mitigate risks associated with the new policy. Suggestions might include regular audits of approved loans, requiring a secondary review for high-risk loans, or implementing post-approval team reviews.
05

Monitor and Report Implementation

Recommend a procedure for ongoing monitoring of the policy's impact on loan approvals and bank performance. Regular reporting to the board of directors should be suggested to ensure transparency and accountability of the president's loan approvals.

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Key Concepts

These are the key concepts you need to understand to accurately answer the question.

Risk Assessment
In the financial world, risk assessment is a critical process. It determines how viable a loan is for the bank. Risk assessment involves identifying the potential dangers that could arise from a new policy, such as allowing a single person to approve large loans.

When loans are concentrated in one person's hands, particularly with high approval limits, it increases the risk of bias or error. Moreover, it might expose the bank to higher financial risks. That's why risk assessment should ensure that the approval process has sufficient checks and balances to mitigate these risks.
  • Concentration of power or decision-making could lead to playing favorites.
  • Personal biases should not overshadow objective evaluations.
  • Errors in judgment could result in substantial financial losses for the bank.
Assessing risk helps banks avoid these potential pitfalls and protect their financial health.
Loan Approval Process
The loan approval process is a structured sequence of steps a bank follows before granting loan funds to applicants. At First Kenmore Bank, this process varies based on the loan amount. For small loans under $100,000, individual loan officers approve them. Larger loans need board approval, which involves multiple officers.

The president's ability to approve loans up to $5,000,000 aims to expedite the process by providing flexibility. However, speeding up approvals must not cut corners or bypass essential steps that ensure thorough vetting of applicants. The process should be efficient yet foolproof to avoid approving loans that may not be repaid.
  • A quicker loan process should still include robust checks.
  • High-value approvals require more comprehensive scrutiny.
  • Collaboration between officers for balancing speed and accuracy is crucial.
A well-defined loan approval process can help prevent financial pitfalls while maintaining client service efficiency.
Internal Audit Controls
Internal audit controls are safety nets that help monitor and enforce policies, maintaining the integrity of financial transactions within a bank. With the new loan approval policy, these controls take on even greater importance. They help ensure that even if loan approving powers are concentrated, there is still transparency and accountability.

To accommodate changes like those at First Kenmore Bank, robust internal controls can help mitigate risks by:
  • Ensuring regular audits of the loans approved by the president to verify compliance with the bank’s policies and industry standards.
  • Introducing secondary reviews for high-risk loans to ensure that decisions are not solely based on one individual’s judgment.
  • Implementing team reviews post-approval for additional layers of oversight.
These measures help capture any errors or anomalies early, thereby reducing financial risks. They also allow the bank to adjust policies as necessary based on audit findings, keeping actions in line with strategic goals.

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Identify each of the following reconciling items as: (a) an addition to the cash balance according to the bank statement, (b) a deduction from the cash balance according to the bank statement, (c) an addition to the cash balance according to the company's records, or (d) a deduction from the cash balance according to the company's records. (None of the transactions reported by bank debit and credit memos have been recorded by the company.) 1\. Bank service charges, \(\$ 15\). 2\. Check drawn by company for \(\$ 160\) but incorrectly recorded as \(\$ 610\). 3\. Check for \(\$ 500\) incorrectly charged by bank as \(\$ 5,000\). 4\. Check of a customer returned by bank to company because of insufficient funds, \(\$ 3,000\). 5\. Deposit in transit, \(\$ 15,500\). 6\. Outstanding checks, \(\$ 9,600\). 7\. Note collected by bank, \(\$ 10,000\).

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